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How to Export PST File Data

MS Outlook PST files are the default files that are utilized by MS Outlook. They are usually stored on the local hard disk and contain copies of the items that the Outlook mail account holds. These files are kept as an insurance policy so that you can restore your emails and attachments if you lose access to your Outlook mail account. An MS Outlook PST file can be quite large in size since it holds an incredible amount of data. These files need to be kept under 2GB or else they begin to cause issues and display all manner of error messages.

Part 1: How to Export PST File Data

Creating a fresh backup PST file containing a select amount of data is an option available to you if you wish to backup only a part of the data contained in your Outlook mail account. This is termed as exporting PST file data. For instance, you may wish to export PST file data if there is sensitive data present in a few of the folders only while items that are less significant occupy large folders. You can choose to exclude folders such as Sent Mail and export the important ones alone like Contacts.

If you want to export PST file data in Outlook 2010 then you need to follow these steps.

Step 1 Press the tab labeled, File.

Step 2 Press the Advanced option in the window labeled, Outlook Options.

Step 3 Press the option labeled, Export.

Step 4 Press ‘Next’ after clicking the option labeled, Export to a file in the window labeled, Import and Export.

Step 5 Press the Next button after clicking the option labeled, Outlook Data File (.pst).

Step 6 Press the Next button after choosing the folder you wish to export.

Step 7 Choose the save location for the new PST file after clicking the option labeled, Browse.

Step 8 Press the OK button after typing the name of your choice for the new PST file in the box labeled, File Name.

Step 9 Press the button labeled, Finish.

Follow these steps if you want to export PST file data in Outlook versions released earlier than Outlook 2010.

Step 1 Start the Outlook software.

Step 2 Press the option labeled, Import And Export in the menu labeled, File. If you can’t find any item with this name, move the cursor over to the menu’s bottom and press the option labeled, Import and Export.

Step 3 Press the Next button after clicking the option labeled, Export To File.

Step 4 Press the Next button after clicking the option labeled, Personal Folder File (.pst).

Step 5 Press the Next button after clicking the folder that you wish to export PST file data to.

Step 6 Choose the save location for the new PST file after clicking the option labeled, Browse.

Step 7 Press the OK button after typing the name of your choice for the new PST file in the box labeled, File Name.

Step 8Press the button labeled, Finish.

Note: Views, forms, description, filters and permissions are included in the folder design properties. None of these folder design properties remain the same if some items are exported from one PST file to another.

Part 2: Recommend Outlook PST Repair Tool

If your PST file gets corrupted then you would lose your ability to restore your Outlook mail account data. In order to ensure that none of your data stored in the PST file gets lost, you should try to repair it as soon as possible. Third party PST repair tools can be used to repair corrupt PST file. However, there is a chance that these tools might not work. The PST repair tool that comes with a 100% satisfaction guarantee is Outlook PST Repair. This is the reason why it is the most recommended PST repair tool available on the internet.

outlook pst repair
  • Recovers all mailbox components within the files such as emails, attachments, contacts, calendar items, journals, notes, etc.
  • Recovers Accidentally Deleted Emails that were purged by mistake or lost due to unplanned system formatting
  • Allows saving recovered mails in EML, MSG, RTF, HTML, and PDF formats
  • Supports repair of encrypted & password protected PST files
  • Enables you arrange scanned emails using various criteria such as 'Date', ‘From’, 'To’, 'Subject', 'Type', 'Attachment', and 'Importance'
  • Repairs corrupt Outlook file created in MS Outlook 2016, 2013, 2010, 2007, 2003, 2002 (XP), & 2000 and MS Office 2016, 2013, 2010 (64-bit version), 2007 & 2003;Supports Windows 10, 8, 7, Vista.
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