How to Manage your iCloud Backups

iCloud backup may be referred to as a copy that contains all the information present on an iPhone, iPod or iPad. When an iCloud backup is taken for a device, it may be restored on the existing device or any other iPhone, iPod or iPad. In order to make use of this feature offered by Apple, the option for iCloud Backup needs to be turned on. In order to do so, you need to go to Settings > iCloud > Backup. It is highly recommended to ensure that your device is connected to a charging source so that the device may not turn off in the middle of the process.

Part 1: How much iCloud storage do you have?

Upon signing up for an iCloud account, Apple automatically provides you with a free storage of 5 GB. In case additional storage space is required, your current storage plan may be upgraded to a larger one. This feature is available for iPhones, iPods and iPads as well. There are different package plans that offer different storage spaces of 50 GB, 200 GB and 2 TB.

Part 2: How to Make more space available in iCloud

If you believe that the available space on your iCloud is insufficient for your requirements, it is recommended to manage iCloud backups accordingly. A few details in this regard are discussed below.

1. Delete old backups

Deleting old backups is always a good way to get some additional space on your iCloud account. A step by step guide on how to do it is given below.

For Mac users:

  1. First of all, you need to open up the Apple Menu
  2. Go to System Preferences
  3. Click on ‘iCloud’
  4. Now look for any old backups in the list and hit the delete button to delete an existing backup
  5. In case you are interested in turning the Backup feature off for good while removing all the available backups, hit the Delete button upon being asked for a confirmation

Note: Keep in mind that the backup feature for your device gets turned off when you confirm the deletion of a backup. So you need to turn it back on.

For Windows users:

  1. First of all you need to open up the iCloud for Windows program
  2. Now select ‘Storage’
  3. Go through the list of available backups and choose the ones you want to delete
  4. In case you are interested in turning the Backup feature off for good while removing all the available backups, hit the Delete button upon being asked for a confirmation

2. Delete photos and videos

The iCloud Photo library makes use of iCloud’s storage space for storing your videos and photos to take their backup. So if you believe that you are coming across space constraints on your iCloud, it is a smart action to get rid of any additional videos or photos. One other way of ensuring intelligent use of your iCloud storage space is by enabling the optimization mode by going in your iCloud’s settings.

In order to free your iCloud storage from extra photos and videos, go through the following instructions:

For Mac users:

  1. Open up the Photos application
  2. Select the media that you want to be deleted
  3. Hit the delete button

For iCloud:

  1. Visit iCloud.com and enter your login details
  2. Open the Photos application
  3. Select the photos you want to delete
  4. Hit the delete button and confirm your action to delete the photos

3. Deleted files

In order to optimally manage iCloud backups, you need to take care of extra files that are just sitting there taking up all your iCloud storage space. In order to do so, follow the instructions listed below.

For Mac users:

  1. Go to the Apple Menu
  2. Open System Preferences
  3. Click on iCloud
  4. Put in your Apple ID login details
  5. Switch your iCloud Drive on
  6. Open the finder application
  7. Visit the iCloud Drive folder
  8. Drag all the unwanted files into the trash icon

For Windows users:

iCloud Drive files may easily managed by a PC running on Windows 7 or later variants. In order to do so, follow these instructions:

  1. Get the iCloud for Windows application
  2. Put in your Apple ID login details
  3. Switch your iCloud Drive on
  4. Delete any unwanted files

For iCloud:

  1. Sign in by providing your login details at iCloud.com
  2. Open the iCloud drive application
  3. Select all files that you want deleted
  4. Hit the delete button

4. Delete mail

Getting rid of unwanted email messages present on your iCloud is yet another way of increasing your available storage space. A step by step guide to do so is given below.

Mac or Windows PC

In case you are using your iCloud Mail in collaboration with any desktop email application like Microsoft Outlook (Windows) or Mail (Mac), go through these steps:

Mail:

  1. Delete all the unwanted messages present in the mailbox.
  2. Go to Mailbox > Erase Deleted Items.
  3. Check out the list of iCloud accounts and select yours from the menu

Microsoft Outlook:

  1. Look for the unwanted messages in the list
  2. Select and delete them
  3. Restart Microsoft Outlook so that the messages may be gone forever

For iCloud:

  1. Visit iCloud.com and provide your login details
  2. Hit ‘Mail’
  3. Delete all mails that you want to delete
  4. Click theicloud mail icon button
  5. Click on ‘Empty Trash’

A few details regarding iCloud storage

It is very important to understand the fact that there is a difference between the actual storage space of your device and the storage you get for your iCloud account. Apple’s devices like iPhones, iPods and iPads come in different storage spaces that range between 16 GB to 256 GB. So the music, videos and other similar stuff that you download gets stored on the actual storage space of your device. The iCloud storage on the other hand is limited to taking and storing backups of different kinds. It may range somewhere between 5 GB to 2 TB depending upon your package.

What to do if you find your iCloud storage insufficient?

In case you are not completely satisfied with the proximity of your available iCloud storage space, you could always switch to a bigger storage plan. Apple offers a number of storage space plans to its iCloud users. These package plans range from 5 GB and go all the way to 2 TB. You may buy one that appears to be approximate as per your requirements.

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