How to Backup Outlook Emails

Email is considered to be the primary source of communication these days especially in different kinds of organizations. When it comes to the occurrence of anything in electronic form, it is vulnerable to a number of different kinds of threats. Therefore, it is important to make sure that you take a backup of all your important email messages in order to safeguard them against any vulnerability in the future. A few details that might come in very handy in this regard are discussed below.

Part 1: How to Backup your Outlook Email by Exporting

In case you are making use of email for carrying out official or personal communication, there is a good chance that you might be using an IMAP or Exchange account. Both these servers are responsible for automatically archiving all your email messages so that they might be accessed anytime from anywhere. In case you are using an exchange account, it is recommended to ask your administrator about accessing the archived emails.

In case you are interested in taking a local backup of your messages folder, you have got a number of different options. For instance, you may automatically copy, delete or move any older items by making use of Auto Archive option. Exporting your email messages might also come in really handy in this regard. So if you are interested in exporting your email messages in the form of .pst files, you need to follow the instructions listed below.

Step 1 First of all, you need to go to File > Open and Export and select the Import/Export option.

export outlook email files

Step 2 Click on ‘Export to a file’ and hit ‘Next’.

export outlook email files

Step 3 Choose ‘Outlook Data File’ and hit the ‘Next’ button.

export outlook email files

Step 4 Now you will come across a list of different mail folders. Pick up the folder that you are interested in backing up and hit the ‘Next’ button.

export outlook email files

Step 5 Type in a name of your own choice and select a location to store the backup file containing your emails. Hit the ‘Finish’ button when you are done.

Step 6 In case you are interested in ensuring the fact that no one gains access to any of your backed up files, it is recommended to set up a password. You will come across a password window in the end. Enter a new password of your own choice and hit the ‘OK’ button to close the backup process.

Part 2: What if you lost Outlook Email files?

Gaining access to your lost email files is no trouble as you can recover your emails through the .pst files saved as a backup but what would you do if those .pst files get lost? While losing your data to corruption or any other similar incident can be a really frustrating experience, luckily there actually is something that we could do about that.

email recovery

Your Safe & Reliable Email Recovery Software

Easily and flexibly recover deleted or lost Outlook Emails.

  • Recover lost or deleted files, photos, audio, music, emails from any storage device effectively, safely and completely.
  • Supports data recovery from recycle bin, hard drive, memory card, flash drive, digital camera and camcorders.
  • Supports to recover data for sudden deletion, formatting, hard drive corruption, virus attack, system crash under different situations.
Security Verified, people have downloaded it

Deleted File Recovery

Accidentally deleted important Email files without any backup and empty the "Deleted Folder"? Recover deleted Emails easily and quickly.

Partition Recovery

Data loss for deleting or formatting partition mistakenly? Recover data stored on partitions that have been deleted or formatted,and even from lost or hidden partitions.

RAW Hard Drive Recovery

Restore inaccessible, hidden or severely corrupt data that is usually caused by file system damage, RAW hard drive, RAW partition or partition loss with this powerful data recovery software.

Step 1 Go to select the file type you want to recover, click "Email" option to start.

recover deleted email files

Step 2 Select the hard drive where your Outlook Email program is saved to scan the deleted Email.

recover deleted outlook email

Step 3 Go to deep scan if quick scan can't find your lost outlook email files

deep scan deleted outlook email

Step 4 You can preview all recovered files after deep scan, select the recovered email files and click "Recover" button to save.

outlook email recovery

Hot Articles
See MoreSee Less
Home / Email Recovery / How to Backup Outlook Emails

All TOPICS

Top

You are visiting computer data recovery page, if you want to recover your mobile data, please visit Dr.Fone - Phone data recovery